Performing arts management
PumpkinTime is the studio platform for performing arts schools — scheduling, students, productions, check-in, and billing in one place. From a single teacher to a full academy.
No setup fee. No IT required. Get your first class running in minutes.
Classes Today
4
2 in progress
Students Enrolled
127
8 pending activation
Upcoming Production
Spring Recital
18 days away
Billing Queue
3
Invoices outstanding
Sound familiar?
Class rosters in a spreadsheet. Parent contacts in your phone.
Every student and guardian in one place. Attendance, history, billing, all linked.
Production planning is a separate Google Doc that nobody keeps updated.
Productions with cast, schedule, rehearsals, public listing, and gallery — connected.
Check-in is a paper sign-in sheet at the front desk.
Digital check-in terminal. Attendance logged automatically. Parents see it.
Built for how studios really work
You're managing classes, tracking student progress, staying connected with parents, and producing shows that bring the whole community together. PumpkinTime handles the back-office so you can focus on the art.
Dance studio (solo director)
Every hat — teacher, scheduler, billing, parent comms. PumpkinTime collapses five tools into one.
Music school (3–8 instructors)
Shared scheduling, individual lesson records, billing by session or enrollment. One view of all students.
Theater program (seasonal)
Productions are the centerpiece. Cast lists, rehearsal schedules, galleries, and public event pages — all connected.
Performing arts academy
Multiple disciplines, multiple rooms, dozens of instructors. Access control, roles, and a full production calendar.
Everything in one place
Every module connects. A class generates attendance. An enrollment generates an invoice. A production becomes a gallery. Nothing lives in a separate spreadsheet.
Minor records with parents and guardians. Emergency contacts. Enrollment history. Attendance. Billing. "Who is this student and who do I call?" — answered in one place.
Create productions with cast lists, rehearsal schedules, and a public-facing event listing. Photo galleries attached. Families follow along; directors stay in control.
Recurring class setup with instructor and room assignment. Conflict detection. Enrollment linked directly to billing. Every week runs itself.
Log lessons, track student progress, build curricula. Works for individual and group lessons. Progress is visible to instructors and directors — not locked in a notebook.
Kiosk-style check-in at the studio desk. Digital attendance logged automatically. Instant notification to parents. No clipboards. No guessing who showed up.
Enrollment invoices, session billing, instructor timesheets. One financial view for the studio. Billing cycle runs from class schedule to invoice without re-entering data.
Ready in minutes
PumpkinTime is built for operators, not IT departments. Three steps from setup to a running studio.
Configure your programs, instructors, rooms, and class schedule. Define your billing plans and enrollment options. Takes about an afternoon — most directors finish in under two hours.
Registration workflow collects guardian contacts, consent forms, and payment information. Students activate, get enrolled in classes, and are ready to check in.
Schedule classes, track attendance, produce shows, communicate with families. Add a production, build the cast list, post photos. Billing runs from the class schedule automatically.
Productions
Productions bring the whole studio together. Cast lists, rehearsal schedules, costume notes, gallery, and a public event page — all in one place. Families follow along; directors stay in control.
Spring Gala 2026
Riverside Performing Arts Studio
Next rehearsal
Full cast — Saturday, Aug 22 at 10:00 AM
Studio A + Stage — 32 participants expected
One platform, not six
Most studios run on a stack of tools that don't know about each other. PumpkinTime replaces them without cutting out the depth you actually need.
Paper sign-in sheets
Digital check-in terminal with automatic attendance
Spreadsheet student roster
Student hub with guardian contacts, attendance, billing, history
Google Doc for productions
Productions with schedule, cast, gallery, public listing
Email newsletters to parents
Bulletins and announcements through the platform
Scheduling app + billing app + docs
One studio platform — enrollment to performance
Separate instructor timesheets
Timesheets linked to classes and payroll
From the first enrollment to opening night — PumpkinTime handles the work so you can focus on the art.
No credit card required to start.